1. DEFINITION OF THE RACE

The EVEREST TRAIL RACE (from now, ETR) is a foot race, with several stages, taking place in the Himalayas of Nepal and specifically in the area of Solukhumbu, between 1,500 and 4,100 meters altitude, with free style, over a distance of approximately 160 km. and a cumulative altitude (+ and -) of approximately 30,000 m., with the requirement that each participant should carry his/her own mandatory technical equipment and personal material established by the Organization. The race is not food self-sufficiency. The organization provides all meals (feeding service in route, water, breakfast, lunch and dinner at campsites).

2. PARTICIPATION

ETR is open to anyone, male or female, being over 18 meeting and accepting each and every point of this Regulations.

Who submits the mandatory medical certificate (accordingly to the model obtained from the website) and an at-rest electrocardiogram to the ETR medical staffon the day of technical controls in Kathmandu. Both original documents signed and dated within the 30 days prior to the race start but not earlier. Failure to provide such certifications will mean NOT to be allowed to participate in the race.The organization team of the EVEREST TRAIL RACE, recommended a stress test to all participants and especially those over 40 years.

To be prepared physically and psychologically to take part of this race with these characteristics, and be fully aware of its hardness, objective risks, dimension and specify described in terms of profile and distance in the web site www.everesttrailrace.com. As well as to be trained and with enough autonomy in the mountain, wich permits to face and handle with guarantees -even being alone within the race track- adverse climate conditions and physical or mentals problems, arising from the inherent effort of such kind of races.  

3. CATEGORIES

3.1 Individual 

Each participant enters the general classification, regardless of age or sex. However, concerning to the general standings, the Organization will establish aseparate ranking for men and for women, as follows: 

General Men  up to 45 years old 
Master 1 Men from +45 to 55 years old 
Master 2 Men from +55 
General Women  up to 45 years old 
Master 1 Women from +45 to 55 years old
Master 2 Women from +55 

3.2 Team participant 

A team is made up of at least two (2) runners, males or females or mixed. To remain in the race, two members at least of the team must complete the race.Each team member is classified both as a team and individually. If a team becomes less than three runners by abandonment or disqualification of one or more of its members, it will be disqualified as a team and the remaining runners will be classified only in the individual ranking.

4. TECHNICAL AND MEDICAL CHECKS

Technical controls will take place on 6th November 2018. All participants - already dressed and with the race material ready- must present before technical controllers and medical staff at the fixed time informed same day by the Organization, to verify the following points:

4.1 Personal baggage

Runners will hand over their personal baggage to Organization. It will be stored in Kathmandu upon runners’return at the end of the race. Once handed over, runners must be in mind that no longer has access to their personal belongings.

4.2 Control of mandatory equipment (1)

It is mandatory, for safety reasons, to bring all the mandatory equipment and material. On arrival, each runner must fill a document provided by ETR Organization where to list all the material that he/she will take to the race. Organization may inspect the runner’s backpack at any time checking the material list submitted by runner before the race start. Each participant is responsible for his/her material, which should not be lost or abandoned during the race. In the event of any listed material being missed, runner may be penalized.

(1) If a participant wishes to leave any item not being mandatory equipment he/she may do so by informing previously the head of campsite or a race controller. Failure to carry any of the items listed or mandatory material will involve a penalty or the disqualification. The organization not will take care of abandonned element of runner’s personal equipment. For an elementary security reason, it is an essential prerequisite to submit the totality of the mandatory material. Otherwise, failure in submitting requested material will suppose a penalty according to table of penalties below. In case the material not submitted was: the backpack , warm material , the sleeping bag, for strict reasons of safety, it would imply “NOT” participation in the race if the fact happens before the start of the race, or disqualification if it is stated in a technical control during the race.

4.3 Personal material control 

The maximum and minimal weight of the race material is 7 kg and 3,5 kg respectively (excluding food and water). Therefore, it is an indispensable condition for all runners that the weight of his/her backpack is between this weight strip.

4.4 Medical certificate and at-rest electrocardiogram graph.(Mandatory) /Stress Testing ( Recommended)

The medical certification must be made in the document provided by the organization on the race website. Failure in submitting these two documents will mean“NOT” to participate in the race. The organization team of the EVEREST TRAIL RACE, recommended that a stress test to all participants and especially those over 40 years. If realize it is recommended to present to medical team on the technical and medical checks.

4.5 Delivery of numbers. 

ETR Organization will provide two race numbers, one for the runner’s front, which will be exclusively and specifically placed at the chest height, and another one forthe runner’s back to be attached to the backpack, both of them, clearly visible at all time. Numbers shouldn’t remain partial or totally covered nor wrinkled byany element of the equipment (the backpack sternum strap, strap-cinches, windstopper,etc.). In any case the race numbers may be located in a part ofthe body other than those specified above (neither in the legs nor in the waistline).

4.6 Delivery of control card. 

ETR Organization will supply each runner with a control card to be shown to race controllers or medical staff when requested.

4.7 Delivery of timing transponder 

Runners will be provided with a timing transponder to be placed near the shoes or in a shoe itself in case of having appropriate space. All runners should deliver it at the end of the last stage. In the event of timing transponder being lost, it shall entail the loss of 100 € from the bail lodged. 

4.8 Delivery of a last stage bag 

On arrival in Kathmandu, runners will be provided with a plastic bag where to put essential clean clothes into (or what runner wishes) that will be returned atthe end of 6th race stage the day before coming back to Kathmandu.

5. STARTING PROTOCOL 

Stage start will be always in group. From the second stage and depending on their times, two starts can be made with 1 hour difference between them. All participants must be checked by the start-line controllers and marked on the control card. Participants should be present in the starting area 15 minutes before thefixed stage starting time mentioned in the race Road Book. All runners should start at the scheduled time indicated by Organization, which could be modifiedbecause of logistics or safety reasons.

6. SUPPLY OF SOLIDS AND LIQUIDS

Organization is responsible for the supply of food and liquids before, during ( check points) and after the daily stage to each participant, as well as breakfast, lunch and dinner. Along the way, in some stages, it is possible to buy food and drinks. Organization is not opposed, though obviously it will be important to be pending for the time spent.

7. DISTRIBUTION OF WATER AND ENERGETIC COMPLEMENTS

The Organization establishes a specific timetable, indicated in the Race "Road Book",  for the drinkable water collection that must be scrupulously respected by runners. It is compulsory that water collection after the daily stage is in the time immediately after crossing the finish line for logistic reasons. The water supplies and energetic complements are distributed as follows:

 

  STAGE 1 STAGE 2 STAGE 3
  WATER GELS BARS WATER GELS BARS WATER GELS BARS
DEPARTURE 1 L. 3 1 1 L. 3 2 1 L. 3 2
CP1 1 L. X X 1 L. X X 1 L. X X
CP2 1 L. X X 1 L. X X 1 L. X X
CP3 1 L. X X 1 L. X X 1 L. X X
ARRIVAL  2 L. X X 2 L. X X 2 L. X X
  STAGE 4 STAGE 5 STAGE 6
  WATER GELS BARS WATER GELS BARS WATER GELS BARS
DEPARTURE 1 L. 3 1 1 L. 3 1 1 L. 3 1
CP1 1 L. X X 1 L. X X 1 L. X X
CP2 1 L. X X 1 L. X X 1 L. X X
CP3 1 L. X X X X X 1 L. X X
ARRIVAL  2 L. X X 1 L. X X 1 L. X X


8. MAXIMUM STAGE TIME

Each stage has a maximum time to be accomplished, accordingly to the path characteristics. The cutting time will be indicated daily, during the briefing beforestarting, both for the first checkpoint and for the rest of checkpoints, as well as ending time of the daily stage.

Runner who has not passed the checkpoints or the end line before the limit time or has abandoned will be allowed to start the next daily stage and followingstages –with authorization of medical team and race director- but he/she won’t score for the general final ranking.

In the event of entering out of time limit or abandoning a stage will happen again, runner should end his/her participation.

9. ROUTE AND ROAD BOOK

The ETR takes place in a high mountain terrain, with an approximate length of 160 km. and with a total difference between positive and negative elevation over 29,000 m. The race track combines dirt path and steps sections with high mountain terrain.

The exact race course will be announced on November 6 during technical checks. At same time, runners will be provided with a road book where globally specified details of each stage. In addition, race director will give necessary daily information every morning before the race starts.

Runners are required to carry the road book during the stages. The failure to submit it when requested by one of the controllers will suppose a penalty.

ADEAVENTURA as organizer of EVEREST TRAIL RACE, reserves de right to modify the regulations, stages race tracks, stages mileage, developing and destination areas, etc. for reasons of force majeure (weather, safety or any other reason) that might threat en either runners and organization staff safety or successfully development of the race.

 

MILEAGE AND CHANGES OF LEVEL (APPROX.)  

STAGE

DISTANCE

ELEVATION GAIN APPROX.

1

22 km

3.800 m

2

24 km

5.300 m

3

37 km

6.600 m

4

28 km

4.500 m

5

20 km

3.200 m

6

30 km

5.200 m

 

10. MARKING AND CHECKPOINTS  

Participants in the ETR must necessarily follow the established and marked path for each stage. The route will be properly marked so that all participants areable to remain in the race track without difficulty.

The marking of the path is done and checked up to 3 times by the marking team. The method used to mark is red painting, with a "water-base" and biodegradable. The marking is more intensive in the complex areas and more spread in the areas where the track following doesn't create any doubts.

Checkpoints (CP) will be along the stage, varying from 2 to 3, depending on the stage distance to run. Participants must pass them and mark the control card under risk of penalty and/or disqualification. These checkpoints allow race controllers to record the runner’s passing time and to ensure the supply of solid and liquid aliments. On 5th and 6th Stage checks marked with the letter "C" in the road book was further established. These controls are obligatory passage, marking not being necessary.

The participant can’t leave the marked path, because if accident or illness happen, would be very difficult to localize him/her.

When daily briefing, Organization will inform of checkpoints cutting time and limit arrival time to the stage end point.

The use of any mean of transportation (horses, yaks, etc.) shall entail the runner immediate disqualification.

Any rescue operation caused by a runner crucial mistake or negligence in the route to follow up shall entail the loss of the bail lodged.

 

11. STAGE ARRIVAL

The timer controller team will record daily the time of each participant, that will be measured in hours, minutes and seconds.

 

12. CLASSIFICATION TIMES 

12.1 Individual classification. 

Stage individual classification is calculated using the sum of the time made and penalties received (if any). General ranking is calculated by the sum of the timeobtained in each stage.

 

12.2. Team classification

Teams will be classified using the sum of the times of each team member and penalties received (individuals and team). Average time determines the team time.

General ranking is calculated by the sum of the time obtained for the team in each stage.

 

13. CAMPSITES 

Daily camps are built in preselected sites. Participant’s tents are two-people and numbered tent. By stating in registration form, runner can request with whom he wishes to share the tent. Otherwise, the Organization will follow the same sex and same nationality criteria in order to adjudicate the tents. Each runner will be assigned to a tent number by the Organization. Respecting assignation is mandatory but if runner wishes to change, he/she will have to inform camp head who will give him/her permission to change if possible and convenient.

The breakfast, lunch and dinner schedules are established by the Organization in sufficiently large time slots, the mentioned schedules will be found in the Road Book that will be distributed to each runner during the technical controls. The section corresponding to lunch is the longest, between two and four hours between the opening and closing of the dining room, due to the possible differences of time invested in completing the stage

Each camp site will consist of:

● Two-people tents with mattresses

● Toilet tents

● Dining tent

● Medical services tent

● Organization area

In no event runners may enter the Organization area, except have the appropriate accreditation. The Organization does “NOT” provide electrical energy to recharge the electronic devices carried by participants. Therefore, runners shall take this into account when choosing the electronic devices that plan to use duringthe race.

The Organization does NOT supply, during the course of the race any toilet paper or towels, runners are recommended to be self-sufficient in these aspects.

  

14. MEDICAL STAFF

A medical team will have a permanent presence at the start and end points of the stage. Also, other members of the medical team will be at some checkpoints or on the path. In the event of being necessary, they will take action on the race track, despite the terrain difficulties, only connected by foot and helicopter in some areas, but not much. Medical staff will be authorized to take out from the race any participant unable to continue, accordingly to his appreciation, for strictly medical reasons.

 

15. WEATHER CONDITIONS 

Overall, climate in Nepal has two seasons, dry season from October to May and the rainy season from June to September. November is undoubtedly one of the best times to engage in any activity in the area.

In any case, given the global climate change, we must take into account the personal equipment for any unexpected weather.

Note that the race is performed at different heights depending on the stage, so we can calculate that the minimum temperatures in the highest points -especially at night and dawn, can reach -8 ºC or - 10 ºC or even lower, with a maximum of no more than +15 ºC or + 20 ºC.

 

16. ABANDONMENT 

ETR is a race with an important component of "adventure" and though it develops in a relatively populated environment, it is essential to bear in mind difficulties that a runner evacuations may involve, given the lay of the land, only connectable by foot and in some zones - not all- in helicopter. That’s why abandonment will have to follow a scrupulous protocol that it should make easier the after abandonment procedure, taking special care of the runner safety.

First of all and previously to the daily stage start, participant and medical staff will have to evaluate objectively the physical conditions of a runner sensible to give up, in order the abandonment occurs in the campsite and make easier his/her evacuation if necessary.

If the abandonment happen outside the campsite, under no circumstances, participant will give up the race without informing the Organization and without signing the abandon document provided by the Organization, under penalty of having to pay all the costs of search.

In the abandonment happen during the daily stage, runner must report in person to a commissioner or to a race controller at the checkpoint, return the race number and sign the abandonment document. Not allowed the abandonment outside the checkpoint (CP).

 

CHOICES FOR A PARTICIPANT WISHING TO ABANDON: 

In case of serious medical conditions, there will be medical evacuation as soon as possible.You should always be noted that the ETR is developed in areas where it can only be accessed on foot and eventually by helicopter, if it is near a landing zone and weather, daylight hours, etc., if they are favorable or not, so that evacuation procedure is not in any case immediately, as usual in developed countries.

In the case of abandonment is not medically urgent and not requiring immediate evacuation, runner –if possible- will try to reach the stage end point togetherwith a medical staff member.

If the runner wishes to continue on the race, he/she will be allowed to take part in the next daily stage and soon, if medical staff doesn’t discourages him/her, but he/she won’t score for the general ranking. In case this situation repeats, runner should be forced to give up.

If the abandonment is definitive, medical team will evaluate the runner physical situation and depending on the area, he/she will be escorted or transported tothe race end point, after having signed the release and waiver document provided by Organization.

Transportation means will vary accordingly to runner’s physical situation, abandonment zone and available means.

If runner want to move to the end point race by helicopter or the area where the abandonment occur so requires that procedure will entail the loss of the bail lodged. When in the race final point, participant can either remain in the village till day of race ends (costs in charge of Organization) or fly to Kathmandu or home earlierthan planned. In that case, costs will be in his/her charge.

 

17. PARTICIPANT’S REQUIRED EQUIPMENT

Runner must take into account the equipment to be chosen accordingly to the special thermal characteristics of the area as well as the consequences in termsof weight. The mandatory equipment and personal effects of each participant must represent a minimum total weight of 3,5 kg. and up to 7 kg. Theobliged material must be shown to controllers and / or camp heads in both administrative controls and during the race to their demand.

 

MANDATORY MATERIAL 

● Backpack

● Sleeping bag (special attention to the temperatures in the area in November)

● Headlamp + batteries

● 10 Safety pins

● Compass

● Lighter

● Clock

● Metal knife

● Cutaneous antiseptical and basic first aid

● Whistle

● Survival blanket

● Cap

● Gloves

● Warm clothes and Cover kind “Gore-tex” or similar, both Jacket and pants (special attention to the temperatures in the area in November)

● Long tights

● Road Book

 

· Though Organization does not demand as mandatory material the canes, its utilization is advisable, given the characteristics of the area.

 

18. PERSONAL EQUIPMENT

Participant who wish to leave some items of their personal equipment must notify the responsible Organization member. Naturally, none of these elements mustcorrespond to the mandatory material list. In the event of not being able to justify the absence of any of the elements indicated in the list of personal material, itwill imply a penalty.

Provided that ETR is a race of technical material self-sufficiency, no runner will be allowed to receive any type of external help concerning this paragraph(changes of footwear, T-shirts, etc...). Runners must have same material at the race start than at the race end. In order to guarantee this point to allparticipants, one will proceed, before and during the race, to weigh the runners backpack of a random way. Likewise, in any case no runner eventuallysituated and the end of the daily stage should be helped by Sherpa staff, concerning to backpack carriage, except express authorization of a controller or racemanager in case of abandonment. In the event of Organization reaches to know this situation, runner will be immediately disqualified.

 

19. WASTE MANAGEMENT

In some inhospitable sections or specially removed from populations, the accumulated residues will have to be deposited in the stage ending point. Bottles ofwater, gels, energetic bars, etc., will be marked by the corresponding runner’s number and they will have to be deposited at the end of stage in thecontainers enabled for this. In case of finding merry residues of a runner out of the containers, the corresponding penalties will be applied.

 

20. NUMBER AND CONTROL CARD 

In case of loss or damage of the race number, runner will have to inform Organization in order to proceed to the corresponding refill. If the above mentionedsituation is repeated, it will imply a penalty. The absence of number, the wrong emplacement, its falsification or modification they will also imply a penalty andeven the disqualification. Same applies to the control card, indispensable element in the checkpoints, provisioning points, etc. Runner should show it wheneverhe/she is requested by a commissioner of career or controller. In case of loss or damage, runner will have to inform the Organization in order to proceed to thecorresponding refill if necessary.

 

21. ECOLOGY AND HUMAN ENVIRONMENT

One of the main issues and backbone of the ETR is the respect for the natural and human environment. Any behavior objectively harmful to human or naturalenvironment and the lack of respect for the local customs will be severely punished even with the disqualification of the race.

 

22. BAIL 

Participant in the ETR will have to sign an authorization (document available in the race website) to charge his/her credit card an amount of 400€ or sendsame amount by means of bank transfer. Bail amount is retained to cover possible expenses derived by abandonment, operations of search, loss of thetimekeeping chip or back to KTH by helicopter due to the cancellation or domestic flight from lukla to KTH, for reasons of force majeure outside the organization.

Whether at the end of the race none of these suppositions has occurred, no amount is going to be charged to runner’s credit card. Bail amount deposited bymeans of bank transfer, will be returned by same mean on 25th November.

In case the expenses for abandonment overcome the established bail amount, this shall be informed to participant in order to make the appropriate decisionstogether. 

 

RACE PENALTIES TABLE 

REASON

TIME   

DISQUALIFICATION

LOSS OF BAIL

Collecting water and energy supplements outside of timings and procedures established by rules ( P.7) 

 

 1h    

No submitting medical certifícate and / or electrocardiogram  

 

X

 

No submitting sleeping bag, warm materials or Gore-Tex  Cover

 

X

 

No submitting other elements of mandatory material.

 

 X  X(1)

No race number 1st warning  

1 h

   

No race number 2nd warning

2 h

   

No race number 3rd  warning

 

X

X(1)

Wholly or partially covered race number 

 1 h

   

Backpack excessive weight (or underweight) not justify accordingly to General Rules (P. 17)

2 h

   

Unjustified absence of personal material accordingly to initial list

2 h

   

Unauthorised race number location

1 h

   

Identity falsification by race number

 

X

X

Do not checking in stage start line

2 h

   

Delay in the stage start line

30 m

   

Passing the checkpoints out of time accordingly to General Rules (P. 10)

 

X

X(1)

Arriving to the finish-line out of time

 

X

X(1)

Abandonment without medical reason, accordingly to General Rules (P. 16)

 

X

X(1)

Abandonment (in case of medical reason that requires immediate evacuation and therefore activation of rescue)

 

X

 

Do not staying overnight in camp tent

 

X

X(1)

Do not staying overnight in the adjudicated tent without advising Organization

1 h

   

Throwing away wasted ítem during the race (water bottles, caps, wrappers, etc.)

5 h

   

Prolonged search operation caused by serious path tracking mistake or negligence

 

X

X

Use of any mean of transportation during the race (horses, etc.)

 

X

X

Unfair conduct that could attempt against other runners.

 

X

X

Behaviours that adversely affect the human or natural environment

 

X

X

(1) the application of the loss of the bond is valued in each case depending on the circumstances of the moment ( runner location, runner status, etc .....)

 

23. CLAIMS 

Opportune claims can be done by writing in the document issued by Organization same day of the stage and presented same day on which incidence occurs tothe head camp at his tent.

Depending upon the incidence, the answer to the claim will be given between the following day and the race ending one.

 

24. IMAGE

GRANS ESPAIS Ski & Aventura S.L., (Holder of the ADEAVENTURA brand) reserves all rights to use the images recorded and photographed during theEVEREST TRAIL RACE. For this reason, the participant allows Organization to use his/her image, both individually and collectively, in everything the raceinvolves.

Any photographic and/or video material made during the race cannot be used by the participants and accompanying persons (except for private use) withoutexplicit written authorization of ADEAVENTURA.

Therefore any subsequent production either photographic, video or advertising use by participating brands or runner’s sponsors must have the writtenpermission of ADEAVENTURA. Any request for race images for advertising shall be conducted only through racer direction.

 

25. LIST OF AWARDS

 INDIVIDUAL GENERAL CLASSIFICATION

 

● 1st Men ranking classified – Trophy + prize of 1.000€ + discount of 600 € in ETR 2017

● 2nd Men ranking classified - Trophy + prize of 500 € + discount of 500 € in ETR 2017

● 3rd Men ranking classified - Trophy + prize of 200 € + discount of 400 € in ETR 2017

 

● 1st Women ranking classified - Trophy + prize of 1.000 € + discount of 600 € in ETR 2017

● 2nd Women ranking classified – Trophy + prize of 500 € + discount of 500 € in ETR 2017

● 3rd Women ranking classified - Trophy + prize of 250 € + discount of 400 € in ETR 2017

● 1st Men IND.2 (+50) ranking classified – Trophy + discount of 500 € in the ETR 2017

 

● 1st Women IND.2 (+50) ranking classified - Trophy + discount of 500 € in the ETR 2017

 

TEAM GENERAL CLASSIFICATION

 

● 1st Classified – Trophy + discount of 600 € per person in ETR 2017

● 2nd Classified – Trophy + discount of 500 € per person in ETR 2017

● 3rd Classified - Trophy + discount of 400 € per person in ETR 2017

 

Cash prizes will be delivered from 1st January, 2017